With the theory of offering unlimited disk space debunked in our article here, whereby it is only made possible due to the well-known practise of ‘overselling‘ in the web hosting industry, business owners will be looking into other ways to lower their yearly web storage cost. One of the best methods for a small business owner to do so is make use of free email services such as Gmail, Outlook or Yahoo Mail.
Steps to Download Your Emails
Here, we provide a step-by-step guide for a user to download their emails into Gmail via POP3.
Before we begin, make sure you have the settings of your email server ready such as the Incoming Server, Incoming Port (POP3), Outgoing Server and Outgoing Port (SMTP). The settings can be for SSL or non-SSL types of configuration.
Firstly, login to your Gmail account. Then, at the cogwheel button to the top right of your screen, click (1) “Settings” and then (2) See all settings. Next, select the “Accounts and Import” tab. After that, click “Add a mail account” at the “Check mail from other accounts” section.
In the pop-up window, key in the email address that you wish to add into Gmail. At the next step, key in your incoming email settings (POP3). If you choose to enable the option “Always use a secure connection (SSL) when retrieving mail”, do remember to use the port number for SSL. You can also choose to “Leave a copy…” of emails in your email server (if your email hosting has enough space). Otherwise the downloaded emails will be removed from your email server (webmail). Optionally, tick “Label incoming messages:” and the incoming emails will be organised to a separate Inbox label.
Send Mail As
After adding the account, you will be given the option “Yes, I want to be able to send mail as …”. Selecting this option will bring you to the next window whereby you will need to enter the details of your outgoing email settings (SMTP). However, if you have closed the window, just return to the Accounts and Import section in Settings and click “Add another email address you own” under “Send mail as:”
For this part, key in a name and your email address that you wish to send from. Then, untick “Treat as an alias” and click Next Step.
For the next part, your email server settings for Outgoing Server and Outgoing Port (SMTP) for a secured SSL connection will be required. Do also key in your email address and the correct password. That’s it, we are done!
At this point, you can then choose to delete your emails from your web hosting server or just leave it there until you are required to make way for more storage.
At TSB Web Consulting, as part of our web hosting services, we also provide help in setting up your email accounts in various devices and environment. However, if you require assistance with more than just setting up your email accounts, do visit our website maintenance page.